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Security & Fire Software

Cash for Windows

Security Manager for Windows

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Cash for Windows

Cash for Windows addresses the needs of the "Installer" business, in particular covering everything from presales and service management through to invoice production and accounts.

Cash for Windows is designed for businesses, which sell, install, maintain and service systems on their customers' sites. Suitable for all sizes of organisation, the software covers all business functions in a modular, yet fully integrated system, allowing Installers to take the modules they require now, adding others as and when they are required.

The Core module provides the functionality central to an Installer's business:

• Customer and Site Database
• Call Logging
• Maintenance Scheduling
• Service/Maintenance History
• False Alarm Analysis
• Standard Letters
• Query and Report Writer

In addition to this, the overall functionality of Cash can be extended to include the following additional modules:

• Sales Enquiry Tracking
• Specifications and Quotations
• Quick Estimating
• "Electronic Filing Cabinet"
• Stock Control
• Purchase Orders
• Job Costing
• Cash Collection by BACS
• Telephony Integration
• Mobile data terminals for engineers
• Multi-branch/Multi-company facilities

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Security Manager for Windows

"Complete Management for the Security Installer"

Security Manager is the complete maintenance management system specifically designed for Security Installers. A fully integrated system designed specifically to fulfill the requirements of NACOSS and the BSIA and assisting in the attainment of quality service standards required for BS and ISO certification.

The emphasis in the system is towards the collection of data for maintenance of quality standards with routine reminders controlling the standard activity tasks and reports providing feedback of the match with target quality standards.

Installed sites are maintained in two levels with the customer or department forming the first layer and the installed sties or equipment beneath this allowing for unlimited sites linked to a single account or department record.

Rapid activity logging encourages live use of the system features with direct feedback providing the operator with pertinent information about the site / equipment record including past history analysis, current outstanding activity alarms and account balance information.

Apart from this section, the system includes full multi location store stock control with fixed or portable bar-coding facilities, fully costed estimates and quotations for additional or new work with templates for regular model estimates and letter and document management features to manage the complete quality service.

Links to Microsoft Office and data export features ensure that the data entered may be extracted for use outside of the Security Manager system whilst links to accounting systems including SAGE Line 50 make this a perfect system for the small to medium enterprise or department within a larger organisation.

Additional options include comprehensive multi currency sales order processing and manufacture control with component level stock control.

Security Manager.
may be operated at a number of levels depending on the complexity of your business and the level of computerisation which you wish to implement.

Accounts & Installations.
In its most simple form you may use Security Manager as a database to record the details of your customers and their installations. This will provide you with a complete reference database which will hold the information normally spread over any number of pieces of paper in your filing cabinet.

Link Your Accounts.
Security Manager provides direct links to SAGE accounting systems giving you a simple means of transferring customer information straight into the program without any retyping. Links go both ways so customers entered in Security Manager may be transferred directly to your accounts.

Invoicing.
When it comes to invoicing, the automated invoicing routines linked to your accounting system provide one of the greatest time savings as renewal invoicing becomes a simple monthly report procedure generating all the invoices due reading for printing and posting to your ledgers.

Add Activity Logging.
By recording actions carried out at each installation you will develop a complete history of activity for all installations. Activities will not be forgotten, previous activities will be easily accessible for reference and all members of staff will have instant knowledge of actions for all of your customers.

Add to this the fact that Security Manager will accumulate standard statistics for instant printing at the end of each month and you have a system which will save hours of data accumulation.

Add Stock Control.
The standard Security Manager system also includes full multi location stock control including serial number traceability. You may wish to use this as a simple product lookup file or chose to implement a single store but it can be used to keep a record of the overall stock position with details of current stock levels at each store or van as well as the stock installed in each installation. Purchase order processing generates orders from minimum stock levels. This leads through delivery, inspection and, where necessary, rejection of items returned to the supplier.

And...
You now have a fully integrated installation, activity, invoicing and stock control system linked to your accounting software. It doesn't stop there:- Generate fully costed estimates and specifications for new jobs. Maintain a full document history for each installation, account or engineer.

Standard Features

General

• Windows 95, 98 and NT compliant.
• Written using the Clarion 4 from TopSpeed Corporation.
• Single or multi user with full multi user record manipulation and verification.
• Fully relational transaction protection to ensure data integrity.
• Comprehensive user access control.

Sales / Purchase Accounts

• Name and address database with multiple contacts and analysis groups.
• Comprehensive filtering for reports / lookup.
• Links to accounting systems with account balance and history directly available.
• Full diary and order history directly available from account update window.
• Document history feature maintains all documents relating to an account.
• Quality assurance status of all suppliers maintained with review reminder.

Sites / Installations

• Full site details including, installation dates, contract periods, routine maintenance schedule, police response status, NACOSS / BSIA details.
• Contact list and departmental charge / fee management.
• User definable text fields per category type.
• User definable analysis groups providing unlimited report analysis.
• Complete zone list updated directly from quotation on acceptance.
• Full history of stock used at site and currently installed.
• Direct access to full history of activities and work carried out.

Activity / Work Diary

• Multiple activity types: Alarm, Fault, Routine Maintenance, General Work, Enquiry, Survey, Installation Work, Disconnection, Complaint, Other.
• All activities maintained in central diary providing chronological history of activity at any site.
• Outstanding activity lists and global diary maintain current work schedule allowing planning and scheduling of all activities.
• Single and multiple actions recorded against any activity providing complete activity resolution history.
• Response analysis to all activities showing both response and repair times with analysis of completion within defined schedule.
• Routine maintenance planning, scheduling and completion analysis.
• Allocation of personnel to activities with analysis of planned and completed work for any member of personnel.
• Central diary to view all current activities for all or individual engineers.

Quotation / Estimating

• Generation of fully costed estimates and quotations from stock.
• Costing override facility to adjust final pricing.
• Quotations unlimited in size or complexity.
• Maintenance of template quotations to speed generation.
• Export quotations to Microsoft Office.

Stock Control

• Comprehensive stock control system tracking stock to batch / serial number level.
• Component stock control and enquiry with lead time calculation.
• Multi location store control with three-dimensional bay allocation.
• Stock traceability from supplier through store and to site.
• Stock movement and transaction reports.
• Barcode printing and utilisation with optional hand held module utilising PSION WorkAbout terminals.

Purchase Order Processing

• Automatic or manual purchase order generation from reorder levels.
• Approved supplier only selection option with reference to supervisor.
• Stock and free format lines on any purchase order.
• Tracking of purchase orders though delivery and inspection.

Analysis Reporting

• Automatic generation of NACOSS and BSIA alarm statistical reports.
• Automatic accumulation of alarm rolling log for both signalled and non signalled alarms.

Additional Features

Sales Order Processing

• Multi currency sales order processing
• Stock and free format details with multiple call off on stock items.
• Selection of stock items from store or for order.
• Tracking of compulsory and optional actions on all orders assuring quality standards are maintained.
• Full order confirmation, despatch and invoice tracking with part despatch and invoicing feature.
• Internal sales orders for own stock manufacture.

Manufacturing

• Linked directly to sales order processing for generation of stock requirements and works tickets.
• Component and build lead times give an accurate picture of work involved.
• Work in progress tracking with multiple production paths updated via keyboard entry or barcode scanning.
• Accurate work in progress valuation using standard minute rates for each operation.
• Works ticket completion linked directly to finished store stock control and sales order processing ensuring rapid despatch of completed items.

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